Home Entrepreneur 9 Methods to Automate Your Recruitment Course of

9 Methods to Automate Your Recruitment Course of

9 Methods to Automate Your Recruitment Course of


Despite the fact that many people are busy with the vacations and end-of-year enterprise actions, leaders are already enthusiastic about the brand new yr. A significant motive for that is that corporations have a tendency to rent extra throughout January and February. Contemplating the next components, that is sensible:

  • New hiring budgets. Sometimes, new hiring budgets come yearly.
  • Company workers return. The vacations are when many company workers, together with hiring managers, return from trip.
  • Firms know their funds and wishes. Most corporations know their funds and their yearly wants, making it simpler to rent and afford new workers.
  • Contemporary begin. A brand new yr brings new targets and initiatives for corporations requiring new workers.

The recruiting course of, nevertheless, could be sophisticated and time-consuming. It takes a number of steps to rent a candidate, like sourcing, screening, and scheduling. Fortunately, automation can simplify hiring, saving recruiters and hiring managers time and assets.

You may automate recruiting in a number of methods. Usually, these strategies are used:

  • Applicant monitoring programs (ATS). The aim of an applicant monitoring system (ATS) is that will help you handle your recruitment course of. You should utilize it to display screen resumes, schedule interviews, and ship candidates e-mail notifications.
  • Synthetic intelligence (AI)-powered recruitment instruments.  With AI-powered recruitment instruments, you possibly can establish and assess candidates extra effectively. Video interviews can be utilized to gauge a candidate’s confidence and communication expertise.
  • Chatbots. All through the recruitment course of, chatbots can reply candidate questions. Recruiters can then deal with extra complicated duties.

This text will cowl a number of the commonest and efficient strategies.

1. Managing job postings.

With a platform like eQuest for centralizing and automating job posting, recruiting groups can:

  • Your postings can be routinely submitted to widespread job boards, profession websites, and social media, permitting you to forged a large internet with the least quantity of effort.
  • Replace or edit reside posts routinely.
  • Optimize your JDs with strategic A/B testing.

2. Supply candidates routinely.

Recruitment includes many time-consuming duties, together with sourcing candidates. Recruiters spend greater than half of their time sourcing candidates.

An applicant monitoring system (ATS) searches job boards, social media, and different web sites to seek out potential candidates.

ATSs also can routinely parse resumes and canopy letters, extracting key info comparable to expertise, schooling, and expertise. In consequence, you possibly can establish certified candidates extra rapidly and save time on handbook screening.

3. Screening and shortlisting of resumes.

For each rent {that a} recruiter makes, they spend 23 hours studying resumes.

With automated resume evaluation, recruiting groups can parse and rank resumes carefully matching job descriptions.

There’s no denying that AI isn’t fairly as clever as a recruiter. However it could enhance your effectivity by eliminating unqualified resumes, which make up 3 out of 4 purposes.

Contemplating this, when you outline its parameters, it can type your candidates into piles primarily based on standards comparable to educational backgrounds and years of labor expertise.

In consequence, you gained’t should spend a lot time sorting by way of candidates who don’t suit your preferrred profile because you’ll have a listing of candidates with the required {qualifications}.

4. Figuring out and rating candidates.

Additionally accessible are varied automated recruiting instruments that employers can use to evaluate candidates. As an illustration, many corporations rent programmers by automating coding exams in at present’s world. Alternatively, you possibly can arrange a easy grammar take a look at if you happen to want a author.

No matter the way you assess candidates, automation can most likely do the identical factor with minimal enter from you. You may then observe up with these candidates for extra private, in-depth interviews.

5. Talk with candidates routinely.

As quickly as you’ve recognized certified candidates, you’ll want to get in contact with them. For those who’re recruiting for a number of positions, this is usually a time-consuming activity.

With e-mail advertising and marketing software program, you possibly can ship personalised emails to candidates to automate candidate communication. Moreover, you should utilize ATS to schedule interviews and ship interview invites.

6. Schedule interviews routinely.

The following step is to schedule interviews together with your high candidates upon getting screened your candidates. This step will also be automated.

A number of automated scheduling options can be found at no cost and for a charge. Listed here are a number of widespread choices:

  • Calendar
  • Doodle
  • ScheduleOnce
  • Bookafy
  • Acuity Scheduling

Creating and sharing a scheduling hyperlink with candidates through these platforms is feasible. The candidate can then choose a time slot that’s handy for her or him. You and the candidate will routinely obtain calendar invites from the scheduling platform.

By automating interview scheduling, you possibly can remove the necessity to work backwards and forwards with candidates to seek out an interview time that works for everybody. Moreover, scheduling and confirming interviews electronically can assist scale back no-shows.

7. Conduct interviews routinely.

In addition to scheduling interviews, automated processes will also be used to conduct them. Video interviewing platforms, comparable to HireVue or Talview, are used to do that.

Asynchronous video interviews could be recorded utilizing video interviewing platforms. In consequence, candidates can full the interview at their comfort, and you may overview it at your comfort.

Video interviewing can prevent time and assets by eliminating the necessity to schedule and conduct interviews in particular person. As well as, you possibly can attain a wider pool of candidates, together with these in distant places.

8. Automate provide administration.

If you’ve chosen the candidate, it’s essential to make them a suggestion. A proposal letter could be made as soon as wage and advantages have been negotiated.

Through the use of ATS, you possibly can ship provide letters routinely. ATS additionally lets you monitor gives and remind candidates to simply accept or decline them.

9. Streamline the onboarding course of.

After a candidate accepts your provide, you’ll want to onboard them. For instance, there could be paperwork to ship, coaching periods to schedule, and firm assets to entry.

Onboarding checklists and duties could be routinely created with an ATS. As well as, you should utilize an ATS to trace new hires’ onboarding.

The Advantages of Automating Your Recruitment Course of

An automatic recruitment course of gives a number of benefits, together with:

  • Elevated effectivity. It can save you important time by automating resume screening and interview scheduling. In consequence, recruiters can deal with extra strategic duties, comparable to establishing relationships with candidates and making hiring selections.
  • Improved high quality of hires. It’s doable to establish and assess candidates extra successfully with the assistance of AI-powered recruitment instruments. By deciding on candidates who suit your firm and the position higher, you possibly can enhance the standard of your hires.
  • Lowered prices. It’s doable to scale back recruitment prices in some ways by automating the method. The price of promoting and recruitment software program can be lowered, for instance. Moreover, you’ll get monetary savings on recruiter time.
  • Higher candidate expertise. Streamlining your recruitment course of could make the candidate expertise higher. An ATS platform can present candidates with real-time updates on their software standing, for instance, by way of chatbots.

The best way to Automate Your Recruitment Course of

A number of methods could be automated to make recruitment simpler:

Establish the duties that you simply wish to automate.

The very first thing it’s essential to do is work out what could be automated in your recruitment course of. Among the many issues you possibly can automate are:

  • Resume screening
  • Interview scheduling
  • Candidate communication
  • Background checks
  • Supply letters

Select the suitable instruments and applied sciences.

It’s essential to select the suitable instruments and applied sciences when you’ve recognized the duties you’d wish to automate. Yow will discover ATS platforms and AI-driven recruitment instruments in varied flavors. A chatbot may additionally be a great choice for answering candidate questions and offering assist.

Implement the automation.

The following step is to implement the automation after you’ve chosen the suitable instruments and applied sciences.

Integrating your ATS with different programs, comparable to your CRM or ERP, could also be needed. Additionally, recruiters could should be educated on the brand new instruments and applied sciences.

Measure and optimize the outcomes.

You need to measure and optimize your outcomes as quickly as you’ve automated. In consequence, your automation funding can be maximized. Varied metrics could be tracked, like time saved, value financial savings, and high quality of hires.


The recruitment course of could be streamlined and improved in some methods by way of automation. The recruitment course of could be simplified by automating sourcing, screening, scheduling, and conducting interviews. This helps recruiters and hiring managers deal with extra strategic issues.

Plus, automation allows you to consider each candidate equally.


What’s recruitment course of automation?

A recruitment course of automation (RPA) automates duties throughout the recruitment course of. By liberating recruiters from administrative duties, comparable to making hiring selections and constructing relationships with candidates, recruiters can deal with extra strategic targets.

Why do you have to automate your recruitment course of?

The next are a number of the advantages of automating your recruitment course of:

  • Elevated effectivity. By RPA, you possibly can automate repetitive and time-consuming duties to avoid wasting time and assets.
  • Improved accuracy. It’s doable to scale back recruitment errors through the use of RPA.
  • Enhanced candidate expertise. By streamlining and optimizing the recruitment course of, RPA can enhance the candidate expertise.
  • Higher hiring selections. You should utilize RPA to make higher hiring selections by gaining extra insights into candidates by way of information.

What duties could be automated within the recruitment course of?

It’s doable to automate many elements of recruitment, comparable to:

  • Job posting. You should utilize RPA to publish jobs to job boards and social media websites routinely.
  • Resume screening. RPA allows you to display screen resumes for key phrases.
  • Candidate communication. RPA allows you to ship automated emails and texts to candidates, like invites to interviews and rejections.
  • Interview scheduling. RPA allows you to schedule and ship calendar invitations to candidates.
  • Background checks. It’s doable to automate candidate background checks utilizing RPA.
  • Onboarding. With RPA, you possibly can ship provide letters and create new worker profiles.

What are a number of the greatest recruitment automation instruments?

Recruitment automation instruments can be found in quite a lot of types. Among the many hottest choices are:

  • Applicant Monitoring Programs (ATS). You may automate each step of the recruitment course of with an ATS. A number of widespread ATS programs are in the marketplace, together with Taleo, Greenhouse, and Workday.
  • Resume screening software program. You may automate the resume-screening course of through the use of resume-screening software program. A number of widespread resume-screening software program choices exist, together with VCV, HireVue, and Textkernel.
  • Candidate evaluation instruments. You may automate candidate evaluation with candidate evaluation instruments. Codility, HackerRank, and Pymetrics are a number of the hottest instruments for candidate evaluation.
  • Interview scheduling software program. You may automate the interview scheduling course of through the use of interview scheduling software program. Calendar, Doodle, and ScheduleOnce are some widespread interview scheduling software program choices.
  • Onboarding software program. With onboarding software program, you possibly can automate the onboarding course of for brand spanking new workers. Among the many hottest onboarding software program choices are BambooHR, Workday, and Gusto.

How do I get began with automating my recruitment course of?

It is very important establish the duties you want to automate earlier than you start automating your recruitment course of. From there, you can begin researching recruitment automation instruments when you’ve recognized these duties. Selecting instruments which can be suitable together with your current HR programs and meet your particular necessities is necessary.

You will need to implement recruitment automation instruments and practice your workers to make use of them upon getting chosen them. Monitoring the outcomes of your recruitment automation efforts can be essential to make sure they obtain your targets.

Along with automating your recruitment course of, listed below are some extra ideas:

  • Begin small. You shouldn’t attempt to automate your entire recruitment course of without delay. As a substitute, it is best to automate a number of key duties at first. By doing this, it is possible for you to to discover ways to use the brand new instruments and applied sciences and establish potential issues.
  • Get buy-in out of your workforce. Make sure your workforce is on board earlier than automating your recruitment course of. In consequence, there can be a higher probability of automation succeeding.
  • Be clear with candidates. Let candidates know that you’re automating your recruitment course of. In consequence, it will construct belief and confidence.
  • Use automation to complement, not substitute, human judgment. You may enhance your recruitment course of effectivity and high quality by automating it. Automated processes can’t, nevertheless, substitute human judgment. The recruitment course of requires recruiters to evaluate candidates and make hiring selections.

Utilizing the following tips, you possibly can enhance the candidate expertise, scale back prices, and automate your recruitment course of.

Picture Credit score: Edmond Dantès; Pexels; Thanks!

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